YOUR ESSENTIAL GUIDE TO CHOOSING A BOOKKEEPER

With the kids at home watching our every move, finding time to do bookkeeping is at the bottom of most people's to do list. ‍

Is it time to outsource to a bookkeeper?
Get back time to do other, more important things.

I want everyone to get the best service possible.

Here's an Essential Guide to help you choose the right person for you & your business.

ESSENTIAL GUIDE TO CHOOSING A BOOKKEEPER 


A Bookkeeper will play a vital role within your business.
Choosing the right one to join your team is key!


Choosing a Bookkeeper is an important task, as we are inviting another person into our lives. 

It is therefore essential that we consider our options carefully and choose the right person for the job! 


“We need a Bookkeeper that understand us” 


To help out here are some things to consider when choosing a bookkeeper.


WHERE ARE THEY LOCATED?
Do we want someone local? Is location important?
Often, we don’t mind where our bookkeeper lives as long as they communicate with us. 


Before this recent pandemic it might have been nice to meet with our bookkeeper face to face but this in no longer possible. 


Finding someone who we can talk with, someone who understands our worries and someone who connects with us will help us feel supported no matter where in the country they are based. 


WHAT QUALIFCATION & EXPIERENCE DO THEY HAVE?
What are their credentials? Are they qualified and licenced to carry out the tasks we require? 


It is important to ask for information about training and qualifications as there are many un regulated services around and we need to be sure we get the best service. 


A good bookkeeper should hold a qualification and be licenced by one of the following three main governing bodies:
AAT - Association of Accounting Technicians
IAB - International Association of Bookkeepers
ICB - Institute of Certified Bookkeepers.


ARE THEY A GOOD FIT?
Getting to know our bookkeeper is vital. There is nothing worse than working with someone who we clash with. 

Do they offer an opportunity to speak with them free so we can start to establish if they will be a good fit? 


A bookkeeper should care about us and our business and should be supporting us to achieve growth. 


Hiring a bookkeeper should be like gaining a clone. 


Someone who cares almost as much as we do about how our business runs and the steps needed to support the business to grow and achieve. 


WHEN ARE THEY AVAIABLE?
There is nothing worse than being told that we have to wait ages for our simple query to be answered because someone is not in the office until next week.

What is a reasonable amount of time to wait for a response? Are we given a delegated day or two where someone will be available for us? What if things change, are they flexible? 


Some will offer services on certain days only and many work 9am to 5pm Monday to Friday excluding bank holidays. 


It is always worth checking the operating hours of a bookkeeper to ensure they are available at a time that suits us and our business needs.


ARE THEY EASY TO CONTACT?
One of the things business owners become stressed about is lack of communication. Is the bookkeeper easy to communicate with?

There are many ways to communicate using many platforms. Which is your preferred platform? 

Facebook, Whatsapp, text, face to face video calls, emails etc. 


Ensure to find someone who is willing to communicate in a way that we prefer. It is vital that they speak to us in a language we understand using a platform we find easily accessible.


SHOULD I HIRE OR SUBCONTRACT?
Deciding whether to hire or outsource really depends on what will work best for the business. Some prefer to hire so they can have full control over the hours they work and the tasks the staff undertake.

Although you are unable to define the exact hours a subcontractor should work a mutual agreement can be made to ensure specific services and deadlines are met.

If having someone in the office one day a week is what you require then hiring might be the best option.

In contrast, if you would be open to a more flexible approach, spreading the hours over a few days meaning more availability to contact them throughout the week, then it would be more practical to outsource.

At Wallace Accountancy we are qualified, licenced and regulated by the Association of Accounting Technicians.

Proven success in supporting clients across various industries to achieve their dreams, through financial accounting, bookkeeping and consultancy services.

Providing a personal approach, taking time to really getting to know our clients and what drives them and their business. We really do care about you and your business. If you are happy, we are happy!

Working remotely means we can always be there to assist you no matter the climate. Guaranteed to respond to all queries within 24 hours. Communicating with you through software and platforms that you feel confident using.

Working in partnership with you, supporting you and your business to achieve. Taking away the stress that managing your own finances brings and giving you back time to do other, more important things.

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